Assistant to the CEO
Posted on
January 14, 2025
|
Executive
|
Reports to
CEO/Executive Director
Position Summary / Basic Function:
Under general supervision of the CEO / Executive Director, this highly responsible position will provide a broad range of high-level day-to-day office administration, executive support, and special project coordination for the Housing Authority of Travis County (HATC) and its affiliates (Travis County Facilities Corporation (TCFC), Travis County Development Corporation (TCDC); and the HATC Foundation (HATCF).
All activities support the organizations’ mission, strategic goals, and objectives.
Essential Duties & Responsibilities:
- Oversees and manages the day-to-office administration of the Executive Office.
- Coordinates meeting calendar, and administrative support to the CEO / Executive Director, including preparatory work for Board meetings, preparing Board meeting agendas, dealing with Board governance issues, and assembling Board meeting packets and uploading documents and information to online Board communication tool, posting public notices, transcribing and preparing Board meeting minutes/resolutions/reports, etc.
- Coordinates communication with Board members, the Department of Housing and Urban Development (HUD) and other relevant agencies, Travis County Commissioners Court, agency staff, clients, vendors, partners, and the general public.
- Coordinates, leads, and administers various special projects relating to HATC as directed by the CEO /Executive Director.
- Prepares correspondence of a general, specialized, and confidential nature; performs various clerical jobs, such as filing, telephone screening, greeting, etc.; receives calls and responds to inquiries from staff, Travis County Commissioners, residents, clients, vendors, service providers, etc.
- Coordinates the distribution of information coming in and out of the Executive Office.
- Coordinates specific administrative contracts / agreements on behalf of the CEO / Executive Director.
- Reconciles monthly billing activities / expenditures incurred by the Executive Office.
- Coordinates logistics related to training and travel on behalf of the CEO / Executive Director, other Executive Office team members, and Board members.
- Completes other related duties as assigned.
Job Specifications
Bachelor’s Degree in business, management, public administration, or related field and a minimum of three (3) years of experience in an administrative or project coordination/management role. An equivalent combination of education and experience may be considered.
Must possess strong writing, research and analytical skills, as well as the general ability to express ideas effectively both orally and in writing.
Must possess a valid driver’s license and be insurable under HATC’s insurance policy.
To perform this job successfully, the employee should also possess strong computer skills (e.g., Microsoft Office Suite, Adobe Acrobat, online document management systems, etc.) and must have the ability to learn other computer software programs as required by assigned tasks.
Previous experience in administration of Boards of Commissioners activities and/or previous public housing authority administration is strongly preferred.
Supervisory Dimensions
No supervisory responsibilities.
External Contacts
Frequent personal, electronic and telephone contact with a wide variety of service providers and vendors, Travis County Government and City of Austin staff, US Department of Housing and Urban Development, Texas Department of Housing and Community Affairs, media personnel, real estate developers, landlords, residents, and other community stakeholders.
Internal Contacts
Frequent contact with HATC staff.
Decision Making Responsibilities
Frequently, the employee acts independently in making decisions about the best course of action affecting HATC staff, facilities, relationships with a wide variety of external contacts, and more.
Working Conditions / Physical & Mental Demands
Works in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Position requires independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle, as well as manual dexterity to reach, and grasp; manual dexterity to use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone.
Starting Salary
$55,000- $60,000
Interested?
If interested and qualified, please email your resume to [email protected]
HATC is an Equal Opportunity Employer. Employment with HATC, if offered, is on an at-will basis, meaning that either an employee or HATC may end the employment relationship at any time and for any reason.
Questions?
